Tutorials    Plan  →  A Producer's Guide to Production Calendars

Producer's Guide to Production Calendars

In this course, a working producer will walk you through his process of using StudioBinder's calendar features to map out his video productions.

Lesson 1 — Getting Started with Gantt Calendars

So what is a Gantt chart? It’s a type of bar chart, or timeline, that illustrates a project’s schedule. It also includes dependencies which are relationships between currently scheduled items. This is the most ideal format for a production calendar used for upcoming video projects.

In this lesson, we're going to walk you through the process of creating events and assigning colors.

Lesson 2 — Making Changes to Your Calendar

In this lesson, we go over the process of editing existing events. Productions move fast and loose, and the calendar needs to constantly adapt to changing realities. 

Lesson 3 — Nesting Events into Groups

The group feature allows you to nest events together and collapse them so you don't need to see everything all at once. In this lesson, we'll walk you through the process of grouping and ungrouping events for convenience.

Lesson 4 — Adding New Calendars

In this lesson, we discuss how to create multiple calendars within the same project. This could be a convenient way to break up a complex calendar into smaller, more manageable calendars. You can also create multiple calendars with different events, second-unit teams, or backup plans.

Lesson 5 — How to Use Calendar Templates

In this lesson, we discuss how to use templates to double your productivity and customize your workflow. Templates allow you to create frameworks for new calendars, and even include specific events.

Lesson 6 — How to Use Dependencies

In this lesson, we discuss how to connect events that may be dependent on each other — for example, a "Scheduling" event will be dependent on "Lock Shooting Script" to be completed first. In this case, you would draw a dependency arrow from the end of the "Lock Shooting Script" event to the beginning of the "Scheduling" event. 

Lesson 7 — How to Use Filters

In this lesson, we discuss how to streamline the presentation of a calendar by using filters. You can filter by status of completion, team mates on assigned to events, and colors.  

Lesson 8 — How to Share Your Calendar

In this lesson, we review how to share your calendar with other departments or for approvals. You can create a "view-only" share link, which can be expired and regenerated if need be. Additionally, you can invite specific collaborators to either view, comment, or edit the tasks with you. Although this is a great way to collaborate, it also provides a way to control who exactly is accessing the calendar, and revoke their access at any point.

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