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Intro to Call Sheets

In this course, we walk you through the process of creating, sending, and tracking delivery of call sheets created in StudioBinder.

Lesson 1 — Add Contacts to Your Project

Contacts are the individuals you want to share the call sheet with. And there are two ways to add these contacts to a call sheet. The first is to enter them directly on the call sheet if they have not already been created. The second is to reuse a contact from a previous project. This call sheet lesson will run each of those options with step-by-step instructions.

Lesson 2 — Customize Your Call Sheet

Not every call sheet needs to have the same layout or level of detail. Some projects require more information, while others can be simplified. Include logistical information like location address, parking information, and expected weather conditions. Enable and arrange grids for extras, crew, executives, schedules, atmosphere, and more — then toggle between different columns and elements depending on your project’s needs.

Lesson 3 — Create Call Sheet Templates

Whether you need a tailored call sheet layout for one or multiple productions, creating a call sheet template is a huge timesaver. Once you’ve customized your call sheet layout in StudioBinder, you can easily save it as a template for use on additional days of the project, or even on future projects.

Lesson 4 — Add Recipients to Call Sheets

Call sheets are made to be distributed, but how do you add recipients to a call sheet? This lesson will walk you through the basic steps. That way, everyone who needs a call sheet will get one and you can rest assured that everyone who needs to be on set will be there.

Lesson 5 — Edit Call Sheet Details

Call sheets are massively important logistical documents. And the efficacy of the call sheet can be directly tied to how detailed and thorough the information you include. Filling out a call sheet is not rocket science but there is a lot to consider. In this lesson, we'll review some of the key details you'll want to include on your call sheet, and where to enter them.

Lesson 6 — Send (and Resend) the Call Sheet

Sending out call sheets is usually done by the 1st AD. The process sounds simple enough, but ensuring that all the call sheets go out promptly and are organized is critical. We will cover the ins and outs of call sheet distribution so the entire process can go on without a hitch.

Lesson 7 — Track Call Sheet Views and Confirmations

Once call sheets are sent out, it’s important for the 1st AD to be able to track and confirm whether the intended recipients actually received them. An missing actor or crew member can throw off an entire shoot day, so ensuring everyone received the call sheet is a critical step in the process.

In StudioBinder, tracking call sheets status can be done at a glance where you can easily see the status of a each recipient — whether the call sheet was successfully delivered, opened, and confirmed. There’s nothing like peace of mind knowing that the entire team is set and confirmed for the next day’s shoot.

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