Call Sheet Template for Excel
Call sheets,
not spreadsheets
StudioBinder’s free call sheet creator eliminates the need to use Excel call sheet templates completely, and saves time on design and redundant data entry.
Call Sheet Builder
Switch from Excel to StudioBinder
StudioBinder’s call sheet template Excel alternative is fully customizable and built for film, TV, commercials, and more.
What does the call sheet look like
This classic production call sheet template works for features, TV, and commercial shoots. Designed to capture every detail — from cast members and crew call times to weather updates and additional notes. Whether you're managing a simple call sheet or a complex multi-day shoot, these templates help your production call sheet stay clear and consistent. It includes the following information:
"StudioBinder's call sheet builder saves our team a lot of time. We had issues with freelancers using different operating systems with our previously used call sheet templates. This makes everything easy for the crew."
Amy Skerkoski, Production Lead at Spotify
Call Sheet Software
See it in action
Try out two sample call sheets created in StudioBinder. Explore what a real call sheet template that's better than Excel looks like — with fields for scene numbers, individual call times, parking instructions, and general crew call info.
Feature Film Call Sheet Template
Simple Film Call Sheet Template
Automation
Auto-filled call sheets with details
Every call sheet template in StudioBinder is pre-loaded with essential info: weather, locations, map links, call times, and contact info. Automatically populate scene numbers and unit info so each production call sheet reflects real-time logistics — ideal for shoots using film Excel systems.
Fully Customizable
Tailored call sheets
StudioBinder’s call sheet generator allows you to personalize your layout: reorder sections, edit bulletins, and show or hide fields based on your needs. From day shooting schedule breakdowns to casting lists and crew departments, you control what’s shown. It’s an ideal fit for anyone needing a call sheet template free download that aligns with Excel workflows.
Call sheet status
Track call sheet status
After sending your call sheets, monitor delivery, opens, confirmations, and bounce rates directly in your dashboard. StudioBinder’s call sheet software makes it easy to resend or update info instantly — keeping your production team informed and aligned from start to wrap. That's something Excel or Word docs don't provide.
Explore Features
More call sheet features
Parking Details
Add specific parking instructions to all locations.
Hospital Information
Add nearest hospital or emergency services details.
Weather Auto-Updates
Get automatic, real-time weather updates.
Daily Agenda
Specify call times for cast, crew, meal breaks, wrap, etc.
Call Sheet Type
Choose your type of call sheet (shoot day, scout, rehearsal).
Notes and Bulletins
Write production-wide notes and bulletins with clear visibility.
Google Maps Locations
Location services powered by Google Maps.
Schedule
Modify the day by adding scenes, banners, company moves, etc.
PDF Page Breaks
Insert page breaks to ensure a clean and legible PDF.
Footer Notes
Notes for walkie channels, contact details, etc. printed on every page.
Attach Files
Include shot lists, storyboards, sides, etc. with your online call sheet.
Call Sheet PDFs
Print your call sheets or attach them to emails with an online link.
Atmosphere & Location Prep
Tally extras, background players and arrange set up holding areas.
Department Notes
Add department-specific notes to further customize each call sheet.
Advanced Schedule
Include the next day’s schedule to give everyone a heads-up.
Department Layout
Organize the crew members and departments as you see fit.
Time Display
Toggle between a 12-hour clock and a 24-hour clock.
Temperature Display
Switch between Fahrenheit and Celsius based on your location.
"StudioBinder makes creating call sheets easy through a sleek and minimal interface.
The service allows you to easily create projects and assign contacts to various roles in the production."
Caleb Ward, PremiumBeat
Customers
Trusted by the Best
Modernizing production workflows at renowned studios worldwide.
Explore Solutions
What else can StudioBinder do?
See all the ways we can improve your production workflow.
Write
Industry-standard scriptwriting software and note taking.
Breakdown
Identify all the pre-production details you need to know
Visualize
Visualize the script to get everyone on the same page
Plan
Collaborate with department heads as you prepare for production
Tasks
Team collaboration
File Sharing
Share docs and media
Shoot
Create, send, and track call sheets.
Today’s productions use StudioBinder to streamline their process, and collaborate on better content together.
"I can be a part of the conversation and see when someone finishes a task."
Watch Testimonial ➜
"StudioBinder makes pre-production that much quicker for out team."
Watch Testimonial ➜
"Call sheet confirmations have instantly made our life that much easier."
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Call Sheet FAQs
Call sheet basics explained
Yes! StudioBinder is free to use. StudioBinder is and will forever be free to access and use whether you are on a Free, Teams, Education, or Enterprise account. However, there may be some additional features or content you get access to with paid subscriptions.
You can create call sheets for any project with StudioBinder. Everything from features, shorts, music videos, photo shoots, documentaries, commercials, etc. Whether your crew consists of 2 or 200, having proper call sheet format will ensure that everyone shows up at the right location, at the right time, and fully prepared.
Call sheets in StudioBinder include everything that standard call sheet format does...and more. From the essentials like shoot days, call times, locations, and shooting schedule to more specific details like map links, attached files, department notes, and up-to-the-minute weather conditions. The call sheet is as robust and comprehensive as you like. Customize the layout and toggle entire sections on and off as needed. Variations can be sent to select individuals so perhaps the cast gets a simplified call sheet while the crew members gets a more detailed version. It's all up to you.
There will be some manual adjustments necessary but StudioBinder's call sheets are fully integrated with other features such as the shooting schedule, script breakdown, locations and contacts databases. That means that when your 1st AD or 2nd AD generates a call sheet, most of the details are pulled in automatically. This includes the shooting schedule, cast list, and locations.
Absolutely. Once you have it set to your liking, custom call sheet templates can easily be created. Now the same basic callsheet template can be used for all shoot days of the project and on any future project, making the entire process smooth and efficient.
Call sheets are sent electronically via email and SMS text. This allows recipients to confirm from anywhere. Of course, if the need should arise, call sheet PDFs can also be generated and delivered manually.
Yes, every call sheet is tracked and you can monitor its status from the call sheet dashboard. There you can see if the call sheet was sent successfully or was bounced back, if it was viewed or confirmed.
Features
All you need in a call sheet generator
Building and sending call sheets has never been easier. StudioBinder brings everything you expect from a traditional call sheet and supercharges it with 21st century features. No matter the size and scope of the project, the entire process of creating, sending, and tracking call sheets is no longer a burden. Here are just a few reasons why.
Designed for any device
Call sheets can be opened and confirmed on desktop or mobile so you can reach your team no matter where they are.
Auto-populated details
Details like shooting schedule, locations, cast, and crew are pulled automatically from your project. All that's left to add are some finishing touches.
Create your own templates
Save time and energy for future shoot days and future projects by creating a custom call sheet template free.
Customizable layouts
Show or hide sections, reorder the layout, apply custom stylings and logos, and more. Keep it simple or make it comprehensive, it's all up to you.
Send and track call sheets
Select your recipients and distribute call sheets with a click. From the dashboard, track their status to make sure everything was delivered and confirmed.
Modern call sheet features
Locations are linked to Google Maps and the weather is up-to-the-minute accurate. Attach files like script sides, shot lists, or storyboards.
How to make a call sheet in StudioBinder
Open StudioBinder on your browser.
Click on the Call Sheets tab on the project homepage.
Press the "new call sheet" button and give it a title, choose the date and call time, import a shooting schedule, and select your scenes.
Choose between a standard or simplified layout, or from one of your saved call sheet templates.
Add details like notes, bulletins, additional call times, an advanced schedule, and upload file attachments as needed.
Select recipients and add any individualized notes.
Preview your call sheet, including the desktop, mobile, email, and text versions.
Send your call sheets and track their status to ensure they are successfully delivered and confirmed.
