Call Sheet Template for Excel

Call sheets,

not spreadsheets

StudioBinder’s free call sheet creator eliminates the need to use Excel call sheet templates completely, and saves time on design and redundant data entry.

Call Sheet Builder

Switch from Excel to StudioBinder

StudioBinder’s call sheet template Excel alternative is fully customizable and built for film, TV, commercials, and more.

StudioBinder Call Sheet Template Excel free Excel call sheet for film crews
StudioBinder Call Sheet Template Excel film shoot schedule with scene numbers

What does the call sheet look like

This classic production call sheet template works for features, TV, and commercial shoots. Designed to capture every detail — from cast members and crew call times to weather updates and additional notes. Whether you're managing a simple call sheet or a complex multi-day shoot, these templates help your production call sheet stay clear and consistent. It includes the following information:

  • Daily agenda
  • Cast list with multiple call times
  • Detailed scene schedule
  • Extras head count
  • Department notes
  • Dual-column crew grid
  • Advance schedules

"StudioBinder's call sheet builder saves our team a lot of time. We had issues with freelancers using different operating systems with our previously used call sheet templates. This makes everything easy for the crew."

Call Sheet Template Excel | Free Online Call Sheet Creator 2

Amy Skerkoski, Production Lead at Spotify

Call Sheet Software

See it in action

Try out two sample call sheets created in StudioBinder. Explore what a real call sheet template that's better than Excel looks like — with fields for scene numbers, individual call times, parking instructions, and general crew call info.

Feature Film Call Sheet Template

Simple Film Call Sheet Template

StudioBinder Call Sheet Template Excel downloadable movie call sheet

Automation

Auto-filled call sheets with details

Every call sheet template in StudioBinder is pre-loaded with essential info: weather, locations, map links, call times, and contact info. Automatically populate scene numbers and unit info so each production call sheet reflects real-time logistics — ideal for shoots using film Excel systems.

StudioBinder Call Sheet Template Excel customizable Excel call sheet creator

Fully Customizable

Tailored call sheets

StudioBinder’s call sheet generator allows you to personalize your layout: reorder sections, edit bulletins, and show or hide fields based on your needs. From day shooting schedule breakdowns to casting lists and crew departments, you control what’s shown. It’s an ideal fit for anyone needing a call sheet template free download that aligns with Excel workflows.

Call sheet status

Track call sheet status

After sending your call sheets, monitor delivery, opens, confirmations, and bounce rates directly in your dashboard. StudioBinder’s call sheet software makes it easy to resend or update info instantly — keeping your production team informed and aligned from start to wrap. That's something Excel or Word docs don't provide.

StudioBinder Call Sheet Template Excel cast and crew call time sheet Excel

Explore Features

More call sheet features

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Parking Details

Add specific parking instructions to all locations.

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Hospital Information

Add nearest hospital or emergency services details.

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Weather Auto-Updates

Get automatic, real-time weather updates.

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Daily Agenda

Specify call times for cast, crew, meal breaks, wrap, etc.

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Call Sheet Type

Choose your type of call sheet (shoot day, scout, rehearsal). 

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Notes and Bulletins

Write production-wide notes and bulletins with clear visibility.

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Google Maps Locations

Location services powered by Google Maps.

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Schedule

Modify the day by adding scenes, banners, company moves, etc.

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PDF Page Breaks

Insert page breaks to ensure a clean and legible PDF.

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Footer Notes

Notes for walkie channels, contact details, etc. printed on every page.

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Attach Files

Include shot lists, storyboards, sides, etc. with your online call sheet.

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Call Sheet PDFs

Print your call sheets or attach them to emails with an online link.

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Atmosphere & Location Prep

Tally extras, background players and arrange set up holding areas.

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Department Notes

Add department-specific notes to further customize each call sheet.

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Advanced Schedule

Include the next day’s schedule to give everyone a heads-up.

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Department Layout

Organize the crew members and departments as you see fit.

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Time Display

Toggle between a 12-hour clock and a 24-hour clock.

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Temperature Display

Switch between Fahrenheit and Celsius based on your location.

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"StudioBinder makes creating call sheets easy through a sleek and minimal interface.

The service allows you to easily create projects and assign contacts to various roles in the production."

Call Sheet Template Excel | Free Online Call Sheet Creator 3

Caleb Ward,  PremiumBeat

Customers

Trusted by the Best

Modernizing production workflows at renowned studios worldwide.

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BuzzFeed Uses StudioBinder's Video, TV & Film Production Management Software
Lionsgate Uses StudioBinder's Video, TV & Film Production Management Software
ESPN Uses StudioBinder's Video, TV & Film Production Management Software
AwesomenessTV Uses StudioBinder's Video, TV & Film Production Management Software
Defy Media Uses StudioBinder's Video, TV & Film Production Management Software
Legendary Pictures Uses StudioBinder's Video, TV & Film Production Management Software
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Jupiter Entertainment Uses StudioBinder's Video, TV & Film Production Management Software
Shopify Uses StudioBinder's Video, TV & Film Production Management Software
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What else can StudioBinder do?

See all the ways we can improve your production workflow.




Plan

Collaborate with department heads as you prepare for production

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Tasks

Team collaboration

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File Sharing

Share docs and media



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Today’s productions use StudioBinder to streamline their process, and collaborate on better content together.

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"I can be a part of the conversation and see when someone finishes a task."

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"StudioBinder makes pre-production that much quicker for out team."

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"Call sheet confirmations have instantly made our life that much easier."

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Create, send, and track call sheets in a snap.

Call sheet spreadsheets are so 20th century. Create call sheets online. Send via email or text message. Track the views and RSVP's anytime.

Learn More ➜

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Call Sheet FAQs

Call sheet basics explained

Is using StudioBinder totally free?

Yes! StudioBinder is free to use. StudioBinder is and will forever be free to access and use whether you are on a Free, Teams, Education, or Enterprise account. However, there may be some additional features or content you get access to with paid subscriptions.

What can I create with StudioBinder Call Sheets?

You can create call sheets for any project with StudioBinder. Everything from features, shorts, music videos, photo shoots, documentaries, commercials, etc. Whether your crew consists of 2 or 200, having proper call sheet format will ensure that everyone shows up at the right location, at the right time, and fully prepared.

What information is included on the call sheet template?

Call sheets in StudioBinder include everything that standard call sheet format does...and more. From the essentials like shoot days, call times, locations, and shooting schedule to more specific details like map links, attached files, department notes, and up-to-the-minute weather conditions. The call sheet is as robust and comprehensive as you like. Customize the layout and toggle entire sections on and off as needed. Variations can be sent to select individuals so perhaps the cast gets a simplified call sheet while the crew members gets a more detailed version. It's all up to you.

Do I have to fill in the call sheet manually?

There will be some manual adjustments necessary but StudioBinder's call sheets are fully integrated with other features such as the shooting schedule, script breakdown, locations and contacts databases. That means that when your 1st AD or 2nd AD generates a call sheet, most of the details are pulled in automatically. This includes the shooting schedule, cast list, and locations.

Can I make a custom call sheet template?

Absolutely. Once you have it set to your liking, custom call sheet templates can easily be created. Now the same basic callsheet template can be used for all shoot days of the project and on any future project, making the entire process smooth and efficient.

How are call sheets delivered in StudioBinder?

Call sheets are sent electronically via email and SMS text. This allows recipients to confirm from anywhere. Of course, if the need should arise, call sheet PDFs can also be generated and delivered manually.

Can I see who has received and confirmed my call sheets?

Yes, every call sheet is tracked and you can monitor its status from the call sheet dashboard. There you can see if the call sheet was sent successfully or was bounced back, if it was viewed or confirmed.

Features

All you need in a call sheet generator

Building and sending call sheets has never been easier. StudioBinder brings everything you expect from a traditional call sheet and supercharges it with 21st century features. No matter the size and scope of the project, the entire process of creating, sending, and tracking call sheets is no longer a burden. Here are just a few reasons why.

Call Sheet Icon Multiple Device Sizes

Designed for any device

Call sheets can be opened and confirmed on desktop or mobile so you can reach your team no matter where they are.

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Auto-populated details

Details like shooting schedule, locations, cast, and crew are pulled automatically from your project. All that's left to add are some finishing touches.

Call Sheet Icon Create Call Sheet Templates

Create your own templates

Save time and energy for future shoot days and future projects by creating a custom call sheet template free. 

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Customizable layouts

Show or hide sections, reorder the layout, apply custom stylings and logos, and more. Keep it simple or make it comprehensive, it's all up to you.

Call Sheet Icon Create and Send Call Sheets

Send and track call sheets

Select your recipients and distribute call sheets with a click. From the dashboard, track their status to make sure everything was delivered and confirmed.

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Modern call sheet features

Locations are linked to Google Maps and the weather is up-to-the-minute accurate. Attach files like script sides, shot lists, or storyboards.

How to make a call sheet in StudioBinder

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Open StudioBinder on your browser.

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Click on the Call Sheets tab on the project homepage.

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Press the "new call sheet" button and give it a title, choose the date and call time, import a shooting schedule, and select your scenes.

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Choose between a standard or simplified layout, or from one of your saved call sheet templates.

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Add details like notes, bulletins, additional call times, an advanced schedule, and upload file attachments as needed.

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Select recipients and add any individualized notes. 

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Preview your call sheet, including the desktop, mobile, email, and text versions.

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Send your call sheets and track their status to ensure they are successfully delivered and confirmed.

StudioBinder Movie Call Sheet movie call sheet template
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