Photography Call Sheets
Make call sheets for photography
StudioBinder’s photography call sheet template helps organize every detail to have a smooth photoshoot.
Call Sheet Creator
Photography call sheets for every type of shoot
StudioBinder’s call sheet photography template is built for professionals in editorial, commercial, fashion, and portrait photography. Easily create, send, and track your photography call sheet online — no spreadsheets or PDFs required.
What's included in a photography call sheet template
A photoshoot call sheet is a simple call sheet that includes all the essential details your team needs. It provides contact information, crew roles, call times, parking, wardrobe, lighting needs, talent notes, clear location details, a weather forecast, and any special instructions to keep everyone prepared and organized. Built to meet the demands of fast-paced photo productions.
"StudioBinder's call sheet builder saves our team a lot of time. We had issues with freelancers using different operating systems with our previously used call sheet templates. This makes everything easy for the crew."
Amy Skerkoski, Production Lead at Spotify
Photography Call Sheet
Photo call sheet example
Preview a real photography call sheet template free online inside StudioBinder
Modern Call Sheet Template
Photography Call Sheet Template
Automation
Automated photo call sheets
StudioBinder automatically fills out your call sheet for photography using project data — including dates, crew lists, and timing. Say goodbye to manual editing and enjoy faster turnarounds with fewer mistakes.
Fully Customizable
Tailored call sheets for photographers
Adjust everything to fit your style of shoot — editorial, wedding, commercial, or product. Show or hide sections like mood boards, shot lists, or styling notes. This isn’t just another photography call sheet template free — it’s built to evolve with your workflow.
Photography Call sheet Tracking
Know who's seen it
After sending your photography call sheet, track views, confirmations, and bounces from your dashboard. Send updates instantly and keep everyone — from assistants to clients — in the loop.
Explore Features
More call sheet features
Parking Details
Add specific parking instructions to all locations.
Hospital Information
Add nearest hospital or emergency services details.
Weather Auto-Updates
Get automatic, real-time weather updates.
Daily Agenda
Specify call times for cast, crew, meal breaks, wrap, etc.
Call Sheet Type
Choose your type of call sheet (shoot day, scout, rehearsal).
Notes and Bulletins
Write production-wide notes and bulletins with clear visibility.
Google Maps Locations
Location services powered by Google Maps.
Schedule
Modify the day by adding scenes, banners, company moves, etc.
PDF Page Breaks
Insert page breaks to ensure a clean and legible PDF.
Footer Notes
Notes for walkie channels, contact details, etc. printed on every page.
Attach Files
Include shot lists, storyboards, sides, etc. with your online call sheet.
Call Sheet PDFs
Print your call sheets or attach them to emails with an online link.
Atmosphere & Location Prep
Tally extras, background players and arrange set up holding areas.
Department Notes
Add department-specific notes to further customize each call sheet.
Advanced Schedule
Include the next day’s schedule to give everyone a heads-up.
Department Layout
Organize the crew members and departments as you see fit.
Time Display
Toggle between a 12-hour clock and a 24-hour clock.
Temperature Display
Switch between Fahrenheit and Celsius based on your location.
"StudioBinder makes creating call sheets easy through a sleek and minimal interface.
The service allows you to easily create projects and assign contacts to various roles in the production."
Caleb Ward, PremiumBeat
Frequently Asked Questions
Your questions, answered
Yes! StudioBinder is free to use. StudioBinder is and will forever be free to access and use whether you are on a Free, Teams, Education, or Enterprise account. However, there may be some additional features or content you get access to with paid subscriptions.
You can create call sheets for any project with StudioBinder. Everything from features, shorts, music videos, photo shoots, documentaries, commercials, etc.
Whether your crew consists of 2 or 200, having a call sheet will ensure that everyone shows up at the right location, at the right time, and fully prepared.
Call sheets in StudioBinder include everything that a standard call sheet does...and more. From the essentials like shoot day, call times, locations, and shooting schedule to more specific details like map links, attached files, department notes, and up-to-the-minute weather conditions.
The call sheet is as robust and comprehensive as you like. Customize the layout and toggle entire sections on and off as needed. Variations can be sent to select individuals so perhaps the cast gets a simplified call sheet while the crew gets a more detailed version. It's all up to you.
There will be some manual adjustments necessary but StudioBinder's call sheets are fully integrated with other features such as the shooting schedule, script breakdown, locations and contacts databases. That means that when you generate a call sheet, most of the details are pulled in automatically. This includes the shooting schedule, cast list, and locations.
Absolutely. Once you have it set to your liking, a custom template call sheet can easily be created. Now the same basic callsheet template can be used for each day of the project and on any future project, making the entire process smooth and efficient.
Call sheets are sent electronically via email and SMS text. This allows recipients to confirm from anywhere. Of course, if the need should arise, call sheet PDFs can also be generated and delivered manually.
Yes, every call sheet is tracked and you can monitor its status from the call sheet dashboard. There you can see if the call sheet was sent successfully or was bounced back, if it was viewed or confirmed.
Multi-Use Call Sheet Templates
What are call sheets used for?
A call sheet for any type of project
You might not realize just how versatile a call sheet can be. Though perhaps best known for their use in film production, call sheets can be used for any type of project. No matter the size of your cast/crew nor the scope of your project, call sheets are the best way to get everyone to the right place at the right time and fully prepared.
- Films: Give your cast/crew individualized call times, add department notes, include an advanced schedule to get a head start on tomorrow.
- Commercials: Attach client-approved storyboard and AV script, customize with brand logos and stylings, include client contact info.
- Documentaries: Send to interviewees, upload location release agreements, append alternate shooting schedule.
- Music Videos: Add parking and staging details for extras along with release forms, include file for playback track, and AV script for timing.
- Corporate Videos: Include the shot list and storyboard, department notes for special equipment, and headshots of actors.
- Photoshoots: Include your mood boards and style guides, specify call times for models and hair/makeup, make notes on wardrobe changes.
- Events: Send alternate versions to your crew and volunteers, attach a floorplan, designate walkie channels.
Features
All you need in a call sheet creator
Building and sending call sheets has never been easier. StudioBinder brings everything you expect from a traditional call sheet and supercharges it with 21st century features. No matter the size and scope of the project, the entire process of creating, sending, and tracking call sheets is no longer a burden. Here are just a few reasons why.
Designed for any device
Call sheets can be opened and confirmed on desktop or mobile so you can reach your team no matter where they are.
Auto-populated details
Details like shooting schedule, locations, cast, and crew are pulled automatically from your project. All that's left to add are some finishing touches.
Create your own templates
Save time and energy for future shoot days and future projects by creating a custom call sheet template free.
Customizable layouts
Show or hide sections, reorder the layout, apply custom stylings and logos, and more. Keep it simple or make it comprehensive, it's all up to you.
Send and track call sheets
Select your recipients and distribute call sheets with a click. From the dashboard, track their status to make sure everything was delivered and confirmed.
Modern call sheet features
Locations are linked to Google Maps and the weather is up-to-the-minute accurate. Attach files like script sides, shot lists, or storyboards.
How to make a photography call sheet in StudioBinder
Open StudioBinder on your browser.
Click on the Call Sheets tab on the project homepage.
Press the "new call sheet" button and give it a title, choose the date and call time, import a shooting schedule, and select your scenes.
Choose between a standard or simplified layout, or from one of your saved call sheet templates.
Add details like notes, bulletins, additional call times, an advanced schedule, and upload file attachments as needed.
Select recipients and add any individualized notes.
Preview your call sheet, including the desktop, mobile, email, and text versions.
Send your call sheets and track their status to ensure they are successfully delivered and confirmed.
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What else can StudioBinder do?
See all the ways we can improve your production workflow.
Write
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Breakdown
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Visualize
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"Call sheet confirmations have instantly made our life that much easier."
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