In the age of YouTube, songs are meant to be seen.

While it’s easier than ever to post your masterpiece to the web, the process of making a music video remains the same. As do the most common pitfalls.

How do you make your own music video free of strife? We’ve outlined the pre-production process step-by-step.

Before we get into the nitty gritty of how to plan a music video shoot, download our free music video script template. We’ll walk you through in step one, but you need to have to follow along.


1. How to draft a music video script?

As you listen to the song you’re going to cover, your mind starts to fantasize.

You’re gonna use slow-mo there, a close up of a syringe there, a wide shot of a goth drummer there--it’s going to be a weird country music video.

While you’re brainstorming music video ideas, you have to remember to write them down into a music video script.

It’s that simple.

How to Make a Music Video (With free music video script template) - Video Script Template

Music video scripts are typically laid out in AV script format

Unlike a traditional screenplay, your music video script should list your visuals on one half of the page, with audio, FX, and lyrics on the other.

Detailed is always better to make sure your vision is properly communicated.

Of course, you can’t have a music video script without some great music videos ideas. Here are 89 ideas to jumpstart your creative juices.

Plus we made just the video for you chock full of creative music video ideas and trending subject matter. Check it out:

Music video trends of the year

If you haven’t already, you need to fill out your music video script before entering the next step.


2. Breakdown you music video script

Just like any other type of script, a production staffer (if not you) will have to breakdown your script. Breaking down a script simply means listing out all the elements you’ll need for your shoot.

Are you going to feature a CGI dragon? Sick. But that means you’ll need a VFX crew. When you break down your script, you’d note something like that.

How to Make a Music Video (With free music video script template) - Video Script Template - Script breakdown template

Does your lead singer shred on a guitar? That guitar would be categorized as a prop that needs to be brought to set.

While you can breakdown your script with this free script breakdown template. You can also use film production software like StudioBinder where you can invite team members to collaborate.

While you flex your creative muscles, production software can auto-generate your breakdown reports which can then be exported into a shooting schedule.

Pro Tip: Create a Music Video Budget

Your completed script breakdown will serve as the basis of your budget. Knowing all the elements you need determines who you’ll need to hire to bring your music video ideas to life. If you’re featuring a series of death-defying stunts your budget will be considerably higher than a live performance capture.

Music Video Storyboard & SHOT LIST

3. Make a music video storyboard and shot list

With your musical artists taking care of the audio, your job as Director primarily extends to the visual.

While a well-written script can easily be turned into a shot list. Watch how Brent from ShareGrid shot listed his music video.

Learn how to shot list a music video. Create a free shot list here

You can also create a music video storyboard to visualize your project from start to finish.

How to Make a Music Video (with free music video script template) - Storyboard Music video

Having a music video shot list or storyboard saves you ample time when you actually get to the set, because you’ll know exactly what you need to capture. You can easily communicate your music video ideas by flashing a print out or shared shot list on your phone.

Use this free storyboard template to sketch out the scenes of your music video from your script.

Or create a free shot list and storyboard online instead.


4. Find your shooting location

With musical artists’ schedules constantly in flux, most music videos are shot over the course of two jam-packed days. Because of this constraint, it’s not a bad idea to choose one location for your music video.

Shooting at one location will make it easier to coordinate your talent and crew (more on that later) to the set. Shooting in one location saves your designers time because they only have to light and dress your location for one day of shooting.

Scope out locations that suit your music video script and get a running list going. Categorize your locations into a “Reach” pile and “Likely” pile to give yourself options. 

How to Make a Music Video (with free music video script template) - Free location scouting checklist

Also make sure to download this shooting location release form to procure your location.

Don’t be daunted when reaching out to unlikely locations, you’d be surprised how often people will say yes for free publicity.


If you’re an indie filmmaker, it can cost anywhere from 5,000 to 500,000 dollars. If you’re a big studio, why are you reading this blog?

If you’re making a video for your own band, chances are you can save money by having your friends hold the camera and flick on the fog machine. With low budgets comes room for innovation as well as an increased risk of bumps in your production process.


5. How to hire your film crew?

A music video script is nothing without a film crew, ready to hit the ground running. If you’re operating on a low budget, hit up your friends to round out your production.

If you have a budget, check out ProductionBeast to gather your crew together. You can also post an ad on Facebook.

By posting a blurb in these groups, you can land yourself a film crew in your area. Make sure you have plenty of pizzas on the craft services table.

The key roles you’ll need, regardless of your production scale are: your camera person, lighting pro, and director. Outside specialists should be brought on based on your music video script breakdown.


If you’re working on a slightly smaller budget than these guys, you’ll want to make sure your crew brings their own equipment to set.

If you’re procuring the equipment yourself, check out BorrowLenses or ShareGrid where you can easily rent camera and film equipment. Don’t forget to rent extra batteries, memory sticks, and film (if you’re going down that road).

production insurance policy

6. Have production insurance policy

Remember when Michael Jackson’s hair caught on fire? That could happen on your set.

In order to protect yourself against liabilities, be sure to purchase short term production insurance for your music video shoot. We’ve defined the legal mumbo jumbo in our previous post, but getting a short term insurance policy fully covers your limited shoot.

It’s unlikely you’ll need an annual policy unless you’re a production company. Learn how to make a music video contract.

At any rate, you should speak to an insurance broker before a dangerous accident occurs.

MUSIC VIDEO shooting schedule

7. Finalize the shooting schedule

Once you’ve assembled your team of talent and crew, it’s time to figure out when you’re actually going to shoot the damn thing.

From your music video script, you’ll have a clear idea how extensive and complicated your shooting schedule will be. If your shoot is only one day, but encompasses many locations, be sure to account for company moves.

Pro Tip: Schedules & Call Sheets

Before you can make your call sheet (more on that in a second), create a shooting schedule that plots out the order of scenes you'll be shooting. That way everyone on set understands the schedule, and you'll know how to best schedule each cast and crew member's call time. For a one day productions, this step is a breeze.

CREATE & SEND call sheets

8. Send out your call sheets

It’s hard to keep track of everything on day one of shooting a music video. Crew has to get there before the musicians show up, sound engineers have to set all the equipment with the talent, the list goes on.

In order to organize the madness, producers send out call sheets to alert everyone when to come to set, and where they're supposed to park, etc.

Video production software like StudioBinder can generate call sheets directly from your shooting schedule. Call sheets are mobile-formatted and personalized to avoid any confusion. It'll even send out SMS reminders of the call sheet, perfect for crew and artists on-the-road.

Bottomline: a well-made call sheet ensures that production will start on time. Any working professional will say that a good call sheet is a key giveaway of the professionalism a shoot. can create and send call sheets for free here →


You can’t shoot a music video without music. Make sure you not only have a copy of the song on set, but also loud speakers so the artists can lip sync.

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FREE Download: Music Video Script Template

How to Make a Music Video (With free music video script template) - Video Script Template

Download a FREE music video script template below.


How ShareGrid creates a music video storyboard & shot list

Learning how to make music videos takes time.

By the time you wrap on your first music video and send it off to YouTube, you’ll have learned a million lessons you didn’t know before. Making a music video takes a team of dedicated people who will each challenge hopefully less than frustrate.

But as a director or DP, one of the most important aspects of shooting a music video is creating a music video storyboard and/or shot list.

A shot list ensures you have a clear vision and logistic gameplan for each shoot day. A good shot list can help you estimate the prep and shoot times for each setup so you don't fall behind schedule.

Up next, read our video post on how Brent from ShareGrid shot listed his music video "Selfish" by Theevs.

Last but not least, post your music videos in the comments, or just the songs, if you’re starting production!

Up Next: How ShareGrid Creates A Music Video Storyboard & Shot List [Free Shot List Example] →
Solution Icon - Shot List and Storyboard

Showcase your vision with elegant shot lists and storyboards.

Create robust and customizable shot lists. Upload images to make storyboards and slideshows. 

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